November 4, 2015

SCA Grant Report Guidelines

I. INSTRUCTIONS

  1. All SCA Grant recipients must submit a report on the project for which they received support from SCA. The SCA Grant Report should be submitted by February 1 of the following year. If this is not possible, please request an extension.
  2. SCA Grant Reports should be filed electronically by copying the form below to a Word document, completing the report in the Word document and submitting the completed report as an attachment to an email sent to grants@swedishcouncil.org. The subject line should read “SCA Grant Report from (name of your organization).”
  3. Reports must be submitted in English.
  4. Unless specifically noted by you, it is assumed that all information, images and other materials submitted as part of your grant report is for public consumption and may be used in any way by SCA. Financial and personal contact information is excluded and will not be made public by SCA.
  5. Supporting materials (brochures, photographs, etc.) may be attached in digital format to the report or mailed separately to SCA.
  6. We are especially interested in receiving print-quality images that we may use in our communications. It is assumed that by submitting an image, you have the rights to the image and are giving SCA permission to use it. Include photo credits, if known. Please do not exceed 1MB per image.
  7. The report may include items such as newspaper clippings, invitations, program books, etc. that will demonstrate acknowledgement of SCA’s support and the extent to which the project reached its intended target audience/group.
  8. While always appreciated, a ‘thank you’ letter, no matter how elegantly written, is not a project report.
  9. Additional inquiries concerning the SCA Grants Program should be directed to SCA’s Executive Director at: grants@swedishcouncil.org or by calling 612-871-0593.

II. SCA GRANT REPORT

A. FUNDED ORGANIZATION (group or institution that received funding from SCA):

Organization’s Name:

Mailing Address:

City, State, Postal Code:

Email Address:

Website:

B. PROJECT FUNDED:

Name of Project:

Provide a brief (one paragraph at most) description of the event or project. If the final project was changed from the original plan, describe what actually was presented.

C. PROJECT DIRECTOR (i.e. the person responsible for administering the project):

Name:

Email:

D. NARRATIVE DESCRIPTION:

  1. IMPACT: Provide concrete audience figures, including attendance, demographics, long-range impact on both the organization and the community, youth components, etc.. Mention the population that benefitted or may continue to benefit from the project. Give specifics about audience numbers and type (age bracket? special interest groups?). Take special note of audiences that may be tradition bearers, continuing to reap the benefits of the project and passing on what they have learned to a wider circle and into the future.
  2. SUCCESS: Tell how this project was successful. Highlight how you met or exceeded your goals. Tell us why SCA should be proud to have provided support to this project.
  3. WISDOM: Mention any one thing that could have made the event/project more successful? Was there any wisdom gained that might be shared with others?
  4. COLLABORATION: How did this project help your organization collaborate with other organizations in your community? Which groups helped you the most?
  5. COLLATERAL: Provide digital photos or images documenting your project that may be used by SCA in promoting or highlighting your project.
  6. RECOGNITION OF SCA: Give specifics about SCA recognition and, if possible, include samples of materials that highlight your project and demonstrate how SCA support is acknowledged.
  7. FINAL BUDGET: What was the overall financial outcome of the project in relationship to your submitted budget? Use the SCA Projected Budget that you submitted with your grant application. The template for reporting your budget can be found HERE.
  8. FEEDBACK: Provide any comments or suggestions on how SCA can improve its Grants Program.